Job Title : Document Controller

Reports Directly to : PF ENG Manager 

OBJECTIVES :

To support and assist project management team by managing and controlling projects documentation of company, all customers & vendors associated with of proposal, projects and product related issued drawings /documents in a timely and efficient manner.

Key Indicators :

– Hands on Experience in Multiple EDMS.

– Experience using Adobe Acrobat Pro.

– The ability to perform multiple tasks in a fast-paced team environment to meet

tight deadlines is essential.

Activities :

• Manage projects documentation as per project specifications, applicable standards and procedures.

• Develop and issue project specific document control procedures based on Project Specification and applicable procedures.

• Create and own Master Document List (MDL) as per procedures and project requirements.

• Examines project documents to verify completeness and accuracy of data.

• Maintaining a filing system in CS10 and manage flow correspondence through proper transmittals.

• Establish communication protocol and filing system in EDMS and manage correspondence through proper transmittals.

• Working with project team in preparation and finalization of Project Final Documentation or Dossiers and compile hardcopies of data books as per specification.

• Monitor status of project documentation according to schedule and follow up with client/vendor/internal team for timely delivery.

• Prepares project status reports and memorandums .

• Attend project progress review meeting.

• Training/supporting project participants on document control tools.

• Training and mentoring new recruits/junior staffs in document control and conduct periodic training to project participants on document control tools and requirements.

• Periodical audit of project documentation performance.

Sale/Tender Phase :

Gate B/C inputs

• Doc infra setup

• MDL

Project Execution Phase :

• Project Audits (Internal process reviews)

• Complete documentation management

Prior Experience/Expertise Required :

Experience :

• 3-7 years Industry experience

• Prior work experience in Production Facility Engineering, Management of Construction suppliers, Site Engineering support for Pre-commissioning, Commissioning activities

Expertise :

• Diverse systems and documentation procedures.