Job title: Project Administrator

Location: Anbar / Akkaz Oilfield

Reports To:

Project Manager / Site Manager

Job Objective:

Provide administrative and clerical support to the project team at oil & gas field sites, ensuring efficient handling of documentation, coordination of site activities, and compliance with company policies and procedures.

Key Responsibilities:

• Maintain and organize project documentation, records, and files in accordance with company standards.
• Prepare and distribute meeting minutes, reports, and project correspondence.
• Coordinate daily administrative activities to support project staff and site operations.
• Assist in tracking project schedules, manpower, and equipment resources.
• Manage and update databases, logs, and registers related to project activities.
• Coordinate travel, accommodations, and site access for project personnel.
• Support in preparing presentations, reports, and other required documents for management and client meetings.
• Ensure compliance with HSE and project-specific administrative procedures.
• Handle office supplies, procurement requests, and inventory control at the site office.
• Act as a point of contact for internal and external stakeholders regarding administrative matters.

Qualifications and Experience:

• Diploma or bachelor’s degree in business administration, Management, or related field.
• Minimum of 5 years of experience in administrative roles, preferably in oil & gas field projects.
• Strong organizational and multitasking skills.
• Excellent communication skills, both written and verbal.
• Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).
• Good understanding of document control practices and project reporting.
• Ability to work effectively in a fast-paced site environment.

Key Performance Indicators (KPIs):

• Timely and accurate preparation and distribution of project documents and reports.
• Compliance with document control and administrative procedures.
• High level of support provided to project teams.
• Positive feedback from project staff and management.
• Efficiency in handling administrative tasks and coordination.

Interfaces:

• Project manager and site management team
• Construction and engineering teams
• QA/QC and HSE teams
• Procurement and logistics teams
• Client representatives
• Subcontractors and vendors
• Company head office support functions